It should be the idea of all senders to have all emails enter the recipient's inbox.
If you want your emails to not go into the other person's trash can, you must understand the basic principles of anti spam.
The comprehensive judgment of known service providers on spam is as follows:
1. The same piece of content (including title) is delivered in large quantities to different domains (i.e. with different @) (whether it is sent in groups, individually, or individually)
2. In a short period of time (manually or mechanically), high-frequency delivery to different domains (すなわち different @) (かどうか it is group transmission, individual transmission, or group transmission with single display)
3. Delivery of emails to non-existent email addresses reaches a certain proportion
4. ユーザー 苦情 リーチ a certain proportion
5. The return rate reaches a certain proportion
6. The domain name or email address has before sent development letters, promotional emails, and spam emails
7. The email has no title, no content, or contains exe files, etc.
8. 違法 単語 禁止 by laws and regulations。
So if your email complies with the above anti spam rules (so if you want to make your corporate email more useful, be sure not to send development/promotion letters), it is easy to enter the recipient's spam folder and also easily lead to rejection by the recipient.
In addition to the above anti spam requirements, non-standard email writing may also lead to the recipient's email entering their spam folder.
The title should be concise and concise, with no more than 20 characters recommended
タイトル should match the content of the main text of the document
The title cannot be empty, and special symbols or punctuation should be avoided as much as possible in the title
If there is a change in the discussion during multiple replies, the email title should be changed in a timely manner
[The main text is clear and the logic is appropriate]
The main text is the core content of the email, and it is important to handle the content:
1. 説明 すべて コンテンツ で 一度
Consider how to organize all your content in one email. Don't wait until the email is sent before continuing to supplement or update it.
2. The main text is fluent in description and has strong logical coherence
If the main text is long, it is recommended to adopt McKinsey's structured thinking and draw conclusions first.
第二に、, for specific multi item explanations, it is recommended to use items 1, 2, 3, and 4 to summarize them rationally.
3. 合理的に 強調する コンテンツ of the main text
強調 the entire text is equivalent to not emphasizing it. Therefore, when writing the main text, it is important to restrain the desires emphasized.
ただ 選択 そして 強調する 何 あなた 考える 最も 重要です。
There are many ways to emphasize, such as bolding and adding text background colorです。
Regarding the attachment
1. The attachment should not be too large
In general, email attachments should not exceed 10MB, as the recipient's ability to reject emails should be taken into consideration to prevent the possibility of rejection due to the recipient's limited receiving capacity.
2. If there is an attachment, it must be pointed out in the main text
If there are attachments, be sure to inform the recipient of their existence. For example, the attachment is XXX, please check it carefully, etc
3. It is possible to express things clearly without using attachments, and it is best not to use attachments
なぜなら、 provideing users with a more direct view of the content provides a better user experience and satisfaction than just clicking once more to see itだからです。
Please note that even if you take the above measures, there is still a possibility that some emails may be misnly classified as spam. Therefore, it is recommended to establish trust with the recipient before sending important emails and ensure that they add your sender address to the whitelist or contact list.
